On the Tools menu, select Rules Wizard.Outlook 2002, in Outlook 2000, and in Outlook 98
#How to set out of office in microsoft outlook how to
In the Select A Reply Template dialog box, select the template that you saved in step 5 of the How to define an automatic reply template section, and then select Open. On the Step 2: Edit the Rule Description page of the wizard, select the underlined phrase a specific template. Under What do you want to do with the message?, select the Reply using a specific template check box. Under Which condition(s) do you want to check?, select the Sent Only To Me check box or any other check box that you want, and then select Next. In the Rules Wizard, select the Start from a blank rule button, select Check messages when they arrive, and then select Next. In the Rules and Alerts dialog box, select the New Rule button on the E-mail Rules tab. On the Tools menu, select Rules and Alerts. Complete the Rules Wizard instructions, select Finish, and then select OK. 
In the Select A Reply Template dialog box, select the template that you saved in step 6 of the How to define an automatic reply template section, and then select Open.Under Step 2: Edit the Rule Description, select the underlined phrase a specific template.Under What do you want to do with the message, select the Reply using a specific template check box.
Under Which condition(s) do you want to check, select the Sent Only To Me check box or any other check box that you want, and then select Next. In the Rules Wizard under Start from a blank rule, select Apply rule on messages I receive, and then select Next. Select Manage Rules & Alerts, and then select the New Rule button on the E-mail Rules tab. Select the File tab in the Ribbon, and then select the Info tab on the menu. How to define a rule to send an automatic reply Office Outlook 2010 and later versions Type a name for your reply template in the File Name box, and then select Save. In the Save As dialog box, select the Outlook Template check box in the Save As Type list. Type the information that you want to have in your reply message. Open a new Outlook message formatted as plain text. After you complete step 5, you may return Word back to being your default email editor. Otherwise, the Outlook Template option will not be visible in step 4. If Microsoft Word is currently set to be your default email editor, you will need to turn that off. You can also make it so all files are deleted automatically.To complete these steps, do not use Microsoft Word as your e-mail editor. In the below rules description window, click Specified and select the folder deleted items. Check the box move it to the specified folder and stop processing more rules. In the below rule description window, click specific words and type: out of office, autoreply, and auto reply. Check the box with specific words in the subject or body. Select Check messages when they arrives. For example, you may want to move any incoming mails with auto reply message to the Deleted Items folder. Setup a rule to move e-mails based on the content of the e-mail. Move a specific mail to a folder within Outlook Below are examples of the different rules that can be set up through the Microsoft Outlook Rules Wizard. Click the New button and run through the wizard. To start creating a Microsoft Outlook rule, follow the steps below. Microsoft Outlook allows users to set up rules to help handle and control all mail sent and received through Microsoft Outlook.
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